8 Game-Changing Technology Tools for Business Efficiency

By Greg Grzesiak Greg Grzesiak has been verified by Muck Rack's editorial team
Published on July 6, 2023

We asked eight business leaders, from Founders to Directors of Operations, to share the technology tools or software that have significantly enhanced their business’s operational efficiency. From the use of Notion to enhance communication and efficiency, to how Slack boosts internal communication, discover the top tech tools these professionals recommend for boosting productivity and operational efficiency.

  • Notion: Enhancing Communication and Efficiency
  • Asana: Streamlining Workflows and Communication
  • Zapier: Automating Tasks for Productivity Boost
  • Trello: Revolutionizing Project Management and Productivity
  • Magento and Odoo ERP: Optimizing Operations
  • Basecamp: Optimizing Project Management
  • Morgen: Simplifying Calendar Management
  • Slack: Boosting Internal Communication

Notion: Enhancing Communication and Efficiency

As a business that has to engage with both clients and employees virtually, Notion has been a lifesaver! Not only is the site easy enough to use that anyone can get the hang of it, but it also allows for customization. 

I can build a special dashboard for my employees with all the internal tools they need: team information, user guides, etc., that they can refer to and update as they work. At the same time, I have another dashboard for clients as well, through which they can communicate with the team, subscribe, etc. All they need is one link!

Manasvini Krishna, Founder, Boss as a Service

Asana: Streamlining Workflows and Communication

The implementation of Asana streamlined our workflows and has also significantly enhanced our operational efficiency.

We communicate and share updates seamlessly within the platform, eliminating the need for lengthy email chains or scattered communication across different channels. This centralized communication not only saved us a lot of time but also ensured that everyone is on the same page, minimizing misunderstandings.

It has also brought about a significant shift in how we approach our work. The clear task assignments and deadlines kept us accountable, and the ability to attach files, documents, and relevant information directly to tasks eliminated the need for searching through multiple platforms for required resources.

Overall, the impact of Asana on our productivity has been tremendous. We have witnessed a significant reduction in project delays, improved task visibility, and enhanced collaboration among team members.

Yigit Kocak, Digital Marketing Manager, Memory AS

Zapier: Automating Tasks for Productivity Boost

One tool that has significantly enhanced our operational efficiency is the automation software, Zapier. This tool has the power to automate a multitude of routine and repetitive tasks that, while necessary, can eat up valuable work hours. By setting up automatic triggers and actions across our various work apps, we’ve been able to considerably reduce manual work.

The impact on productivity has been tangible. With Zapier handling the automated tasks, my team has more time to invest in strategic and creative initiatives. This shift has not only boosted our operational efficiency but has also led to increased innovation, employee satisfaction, and overall business growth.

Curran Van Waarde, Founder, CallScaler

Trello: Revolutionizing Project Management and Productivity

One technology tool that has revolutionized our business’s operational efficiency is Trello, a versatile project management software. Since implementing Trello, our team’s productivity has soared by 40%. 

This dynamic tool offers a user-friendly interface that enables seamless collaboration, task tracking, and progress monitoring. Its intuitive Kanban board system allows us to visualize our workflows, prioritize tasks, and allocate resources effectively. The ability to assign tasks, set due dates, and add detailed descriptions ensures clarity and accountability among team members. 

Moreover, the integration with other applications like Slack and Google Drive enhances communication and file sharing. Trello’s impact on our productivity is evident through a real-life example: we reduced project turnaround time by 20%, resulting in increased client satisfaction and business growth. 

Overall, Trello has transformed our operations, streamlining processes.

Himanshu Sharma, CEO and Founder, Academy of Digital Marketing

Magento and Odoo ERP: Optimizing Operations

One technology tool that greatly improves business efficiency is ERP software. While not all enterprises can afford it, those that implement ERP can optimize operations and increase efficiency. 

ERP automates tasks like inventory management, order processing, and financial transactions. It also enhances collaboration and communication between departments. We integrated Magento 2 with Odoo ERP successfully. Integrating Magento with ERP offers benefits such as centralized data flow, advanced inventory management, increased productivity, advanced reporting and analytics, cost efficiency, and unlimited scaling with consistent performance.

Alex Sheplyakov, CTO, Wiserbrand

Basecamp: Optimizing Project Management

Our operational efficiency significantly improved when we incorporated Basecamp into our workflow. As a digital agency with numerous projects and communication threads to manage, the clarity and coordination offered by Basecamp’s project management and team communication features have become indispensable to our daily operations.

Consider the launch of a new campaign, for example. Creating a dedicated Basecamp project with clearly defined tasks, deadlines, and team assignments gives everyone a transparent understanding of their roles and the timeline. Message boards allow us to keep all pertinent discussions centralized, reducing scattered communication threads and mitigating email clutter. 

Additionally, the automatic check-in feature promotes individual accountability and regular progress updates, fostering a culture of transparency and cooperation. 

Shane McEvoy, MD, Flycast Media

Morgen: Simplifying Calendar Management

Digital calendar management is still remarkably complicated for anyone with more than 1-2 calendars. 

A while back, I asked some trusted friends if they knew any reliable technologies that provided easy multi-platform calendar integration; nobody did, so I went looking for one and eventually found Morgen, a relatively new product designed in Europe for that exact purpose.

Morgen pulls data from all my personal and business calendars into a single app, and best of all, gives me a scheduling tool that checks them all for conflicts. It’s made scheduling and time management a lot easier, both professionally and personally.

Nick Gausling, Managing Director, Romy Group LLC

Slack: Boosting Internal Communication

Our business has significantly benefited from the communication and collaboration software, Slack. Our internal communication has been primarily done via Slack. 

Using Slack, we can communicate in real time, share files, and collaborate. As a result, our reliance on scattered email chains has been reduced, and communication has become more efficient. Using Slack, we can create channels dedicated to different projects, departments, or topics, so everyone can keep up to date on relevant conversations.

The software’s integration with various tools, such as Google Drive and Trello, further boosts our productivity. 

The ability to share files, documents, and project updates through Slack eliminates the need for constant email attachments or searching through different platforms. It has improved our workflow, reduced communication barriers, and facilitated team collaboration.

Ali Ashraf, Director of Operations, App Development Force

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By Greg Grzesiak Greg Grzesiak has been verified by Muck Rack's editorial team

Greg Grzesiak is an Entrepreneur-In-Residence and Columnist at Grit Daily. As CEO of Grzesiak Growth LLC, Greg dedicates his time to helping CEOs influencers and entrepreneurs make the appearances that will grow their following in their reach globally. Over the years he has built strong partnerships with high profile educators and influencers in Youtube and traditional finance space. Greg is a University of Florida graduate with years of experience in marketing and journalism.

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