Navigating the world of business expense management can be streamlined with the right app, so we’ve gathered insights from Founders and CEOs to share their preferred tools. From the convenience of Expensify for scanning receipts on the go to the efficiency of Quickbooks and their direct bank integration, discover the top 6 features that these leaders rely on to effectively manage business expenses.
- Expensify: Scan Receipts on the Go
- Jobber: Real-Time Project Costing
- Turbine: One-Click Approval System
- Zoho: Receipt Auto-Scan Integration
- Xero: Real-Time Bank Feeds
- QuickBooks: Direct Bank Integration
Expensify: Scan Receipts on the Go
I personally use the Expensify app to track my expenses, especially when I am traveling or on the move. Imagine being on a work trip and you have to keep multiple receipts just so you can give them to your accounts team when you get back. With Expensify, you can scan them immediately and have them stored in the cloud where your accountant can have access at any time.
I also love the fact that we were able to integrate it with our accounting software. Filing our taxes has now become a walk in the park, and I can also get my fringe tax benefit report.
Nick Berns
Founder, Tattoos AI
Jobber: Real-Time Project Costing
I stick with Jobber for handling my expense tracking. What’s really handy about it is the real-time job-costing feature. It lets me track expenses linked to specific projects right as they happen. This way, I can keep a tight lid on budgets and make sure I’m not overspending on any job. Plus, it’s great for keeping everything streamlined and on track.
Luke Beerman
Owner, Freedom Fence
Turbine: One-Click Approval System
In actual fact, I created Turbine myself because I couldn’t find an effective, simple, cheap time-off and expenses tracking application that suited my needs without loads of unnecessary bells and whistles.
Day-to-day, I run a marketing agency, but Turbine has become our sister company. We decided that the tool was so useful, it had potential for a wider audience. And so it did. Now, loads of businesses use Turbine to manage business expenses, thanks to its super-simple interface and flexible one-click approval system. It made our lives easier, so we shared our innovation with the rest of the world.
Matthew Stibbe
CEO, Articulate Marketing
Zoho: Receipt Auto-Scan Integration
Zoho Expense stands out for me because of its seamless integration with various other tools. This is especially useful for those who already use other Zoho services, as it ensures that all your data flows smoothly between different platforms without needing to juggle multiple apps.
One feature I particularly appreciate is its receipt auto-scan functionality. All you have to do is take a picture of your receipt, and Zoho Expense will automatically capture the relevant details, such as the date, amount, and vendor, and categorize them. This significantly speeds up the data entry process and reduces the chances of manual errors, making it a breeze to track and manage expenses.
Mary Tung
Founder & CEO, Lido.app
Xero: Real-Time Bank Feeds
To effectively manage our business expenses, we use Xero, a powerful accounting app.
One standout feature of Xero that simplifies our expense tracking is the real-time bank feeds. This functionality automatically imports transactions from our bank accounts, allowing us to reconcile expenses quickly and accurately. It saves time, reduces manual data-entry errors, and provides an up-to-date view of our financial status.
Sarah Gibson
Director, Proactive Healthcare
QuickBooks: Direct Bank Integration
While I deeply appreciate the simplicity and customization that comes with an Excel budgeting template, for managing business expenses, I’ve transitioned to using QuickBooks.
This sophisticated software stands out due to its seamless integration with bank accounts and credit cards, automating the expense tracking process. This innate functionality drastically reduces manual data entry, minimizing errors and saving precious time.
Naturally, the awesomeness of direct-imported transactions ensures that all of my expenses are recorded in real-time, offering an up-to-date view of financial standings. This outstanding feature aligns perfectly with the need for efficiency in managing business finances, making QuickBooks an invaluable tool in my financial toolkit for me, my business, and my CPA.
Michael Lazar
CEO, Content Author
